Senior Leadership Team — Local AI Usage Guide

Strategic Planning, Policy Development & School-Wide Oversight

NAS Jiaxing | Updated: 2026-06-19

← All Roles VP Guide → Safeguarding → Compliance Guide →

⚠️ The Danger: How SLT Currently Uses Cloud AI

Real Incident (Names Changed)

A Principal used ChatGPT to draft a strategic plan for next academic year. The document included:

  • Staff restructuring plans with names and positions
  • Budget allocations and cost-cutting measures
  • Student demographic data and enrollment projections
  • Competitive analysis of other schools

Result: Sensitive strategic data processed on US servers. Potential data breach. No control over retention.

Common Cloud AI Misuse by SLT

TaskWhat Gets LeakedRisk Level
Strategic planning documentsSchool vulnerabilities, competitive intelligenceCRITICAL
Staff restructuring plansEmployee names, roles, performance dataCRITICAL
Board reportsFinancial data, future plansHIGH
Policy draftingRegulatory gaps, compliance issuesMEDIUM
Inspection preparationSchool weaknesses, action plansHIGH

✅ The Solution: Local AI for SLT

Why Local AI Changes Everything

  • Zero Data Exposure: Strategic plans never leave the server room
  • Full Audit Trail: Every query logged with your user ID and timestamp
  • Role-Based Access: Only SLT can access strategic data
  • PIPL Compliant: Data never leaves China's jurisdiction
  • Competitive Advantage: Plans cannot be scraped by competitors

📋 Detailed Usage Scenarios

STRATEGIC

Strategic Plan Drafting

Current (Dangerous): Upload full plan to cloud AI for "review"

Local AI Method: Use anonymized prompts with specific sections

# PROMPT: Strategic Plan Section # Remove school name, staff names, and financial specifics Review this strategic plan section for: - Clarity and specificity - Measurable outcomes - Realistic timelines - Missing elements Section: [PASTE ANONYMIZED SECTION] Suggest: improvements, additional considerations, potential risks.
📥 Download Template
POLICY

Policy Development

Current (Dangerous): Use cloud AI to draft entire policies

Local AI Method: Generate framework, then add specific details manually

# PROMPT: Policy Framework # Generate generic framework, then customize locally Generate a policy framework for: - Topic: [data protection / safeguarding / acceptable use] - Audience: [staff / students / parents] - Length: [brief / comprehensive] Include: purpose, scope, responsibilities, procedures, review cycle.
📥 Download Template
BOARD

Board Report Preparation

Current (Risky): Use cloud AI to summarize board reports

Local AI Method: Summarize anonymized data points

# PROMPT: Board Report Summary # Use only anonymized data points Summarize this board report for: - Key achievements - Challenges faced - Financial overview (anonymized figures) - Next steps Data points: [ANONYMIZED BULLET POINTS] Format: Executive summary, 2-3 paragraphs.
📥 Download Template
INSPECTION

Inspection Preparation

Current (Risky): Upload inspection documents to cloud AI

Local AI Method: Generate self-assessment from anonymized criteria

# PROMPT: Inspection Self-Assessment # Based on general criteria, not specific school data Generate a self-assessment framework for: - Inspection area: [leadership / teaching / safeguarding] - Key criteria: [list from framework] Include: evidence required, potential gaps, improvement actions.
📥 Download Template

🛠️ Open Source Tools & Alternatives

TaskCloud Tool (Risky)Local Alternative (Safe)
Document draftingChatGPT, Claude, GeminiOllama + Qwen/Llama (self-hosted)
Data analysisMicrosoft Copilot, Google Sheets AILocal Python + Jupyter + Ollama
Presentation creationCanva AI, Gamma, Beautiful.aiLocal Markdown + Reveal.js + local images
Document storageGoogle Drive, OneDriveNextcloud (self-hosted) + Tailscale
Meeting notesNotion AI, Otter.aiLocal Markdown + Git versioning

Our Systems at NAS Jiaxing

We have already built and deployed these tools:

  • HER (Enterprise Server): AMD Ryzen 9, 96GB RAM, RX 7900 XTX — handles all major AI tasks
  • HIM (Standard Server): AMD Ryzen 7, 32GB RAM, 8TB storage — fleet management, backups
  • Grammar Platform: 0604.ai — Custom grammar and vocabulary tool
  • Quiz System: Live at Kahoot-style system
  • Backup Infrastructure: 4-layer architecture (GitHub + GitLab + HIM + Direct Link)

All data stays on school premises. Full audit logs. Zero cloud exposure.

📥 Downloadable Resources

📄 SLT Prompt Library

20+ ready-to-use prompts for strategic, policy, and board tasks

Download

📊 Strategic Plan Template

Template with anonymized sections and AI-ready structure

Download

🔒 Data Classification Guide

What to remove before using AI — quick reference

Download

🔗 Related Resources

🏗️ Local AI Deployment

Full workshop on building your own AI server

🖥️ AI Fleet Overview

HER, HIM, and all school machines

🛡️ Compliance Guide

PIPL checklist and safeguarding procedures